Where Can I Find A Remote Virtual Assistant?

If you’re looking to find a remote virtual assistant to help assist in your business or personal life, you’re probably wondering where to begin. Remote virtual assistants are people who can work anywhere in the world as long as they have internet access. They can handle any task an ordinary employee could handle.

Is a remote virtual assistant right for you?

Having a remote virtual assistant has its pros and cons. Some of its pros are: it can help save money since you won’t need to provide an office space for them. Because they are working from home, you can typically offer less than you would need to offer a full time employee commuting to an office. You also don’t need meet them in person to manage them, which is more convenient for you.

Some of the cons of finding a remote personal assistant, instead of finding a regular employee, include the challenge of managing their work, them being unable to do physical / in person tasks, and potentially being on a different time zone than you. All of these challenges can be mitigated, but if your work requires a lot of in person responsibilities, for example, it may not be wise to hire someone fully remote.

In general, if the work you need done can be done on the computer or phone, finding a remote personal assistant is almost always the right call. You’ll save money, they will be more convenient to manage, and you’ll get the same result.

Where to Find a Remote Virtual Assistant

There’s a lot of options to choose from in finding a remote virtual assistant. Remote assistants can be found in online job sites. You can also hire an HR agency to look for one, or ask your family and friends for referrals.

Online Job Websites

Using an online job site like Indeed or Monster allows you to be more hands on in selecting a remote virtual assistant, since you’ll be posting the job ads and screening the applicants yourself. This option gives you the most control. Since you’ll need to do everything yourself, from posting the job ad to scheduling interviews with potential candidates, it can take a lot of time. You will also need to handle the HR work to properly hire and pay your assistant.

Hire a Recruiting Agency

Hiring a recruiting agency will speed up the process in finding a remote assistant. They will take care of looking for candidates for you; you only need to give them the job description and the skills of the assistant that you’re looking for. After the agency screens a set of candidates, you’ll interview a shortlist of candidates. The agency will take care of everything HR related: sourcing, hiring, payment, etc. The main tradeoffs are the additional cost of the agency and that you’ll have less control of the hiring process.

Ask Family and Friends for Referrals

Asking family members and friends can be a great option when looking for a remote virtual assistant. Your friends will have insight into the candidate’s skills and will be able to refer someone specifically to meet your needs. If this works for you, you’ll save money over hiring a recruiter or agency. The downsides are, it’s still a manual process, you’ll need to handle all of the HR work yourself, and your friends and family may not have very many recommendations for you.

How To Hire A Virtual Assistant

Ready to hire a virtual assistant? You’re going to spend some time upfront, but once it’s done, you’ll have someone who will save you or your company a significant amount of time.

By deciding to hire a virtual assistant instead of a regular employee, you’ll also save a significant amount of money. You’ll get the benefit of being able to hire from anywhere in the world, including places with a lower cost of living. What’s more, experienced virtual assistants already have a computer, a fast internet connection, phone, microphone, and everything else they’ll need so they’re ready to start working. Plus, you won’t have the overhead cost of an office.

How Much Does A Virtual Assistant Cost?

Virtual assistants are usually paid by the hour, but you may decide to pay a fixed rate per week or month, depending on what you and the assistant agree upon. The question is, how much should you pay?

There’s a lot of factors to consider in calculating the rate to offer: your budget, the market rate for the assistant in the country where he/she lives, their experience, and what type of work they’ll be doing.

If you’re unsure how much to offer, or you don’t feel like negotiating, you can use a virtual assistant service with a pre-set price, such as Zirtual or Magic.

Finding Virtual Assistants To Hire

When you’re ready to hire a virtual assistant, it’s time to start looking for options. You can start looking at candidates today by posting an ad on a job site like Indeed, using a recruiting agency, or by asking your network for a referral.

It’s easy to post an ad “Looking To Hire A Virtual Assistant” on job sites, and you’ll get a ton of responses. If you’re up for it, we also recommend trying to get a referrals from your network of friends, family, and/or coworkers. The people who know you best will already have some insight about the candidate, and you’ll feel more at ease trusting them.

Once you have your pool of candidates, narrow it down to around 5 to 10 based on their resume and experience. Host a Zoom meeting to get to know each one and ask questions relevant to the work they’ll be doing. If they are late to the meeting, consider that a sign you should not move forward with that candidate. Any “red flag” during this period should be a disqualifier.

If you don’t have time to interview 5 to 10 candidates, you can use a virtual assistant service like Magic. Magic handles the recruiting and vetting of all their assistants for you, so you don’t have to worry about who you’re hiring.

Managing Your Virtual Assistant

Make sure that you’ve equipped yourself with the necessary tools to manage your virtual assistant. You’ll need to decide what apps you’ll use with your virtual assistant.

Make a decision before day 1 and stick with it. Moving around to different tools and platforms will waste time. You’ll need to make a decision on which app to use in these four areas:

After deciding which tools to use, you’ll need to set a schedule and set of responsibilities for the virtual assistant you’ve hired. Try to delegate work without micromanaging them or assuming they won’t be able to get it right.

Your assistant won’t be perfect, and you’ll often want to correct or offer feedback after seeing their work, but you’ll be surprised by how much you’re able to accomplish if you let the work be imperfect and “good enough.” This is a key part of being a successful delegator.