How you can hire a personal assistant in California

How many times do you reach the point where you have so many things to do that you don’t know where to start? Whether you’re a businessman, an entrepreneur, or a professional in California who works from home, there will always be times when you’ll have too much on your plate. And sometimes it can be tough just balancing life and work. In this case, hiring someone to assist you with the menial tasks, whether personal or business related is the smart thing to do.

Hiring a personal assistant in California can be seen as a costly idea at first, but if you look at the bigger picture, it can be money well spent. Assistants can take care of all the little tasks that are distracting you from the things you need to focus on. They can be your Alfred so you can just be Batman.

Should you get an in-house assistant or a virtual assistant?

If your needs involve having someone to be physically present to be able to get the job done and you want to be more involved with their tasks, you’ll be better with an in-house personal assistant.  On the other hand, if your needs can be done remotely and on a project by project basis, perhaps an on-demand virtual assistant will be best for you. You only pay for help when you need assisting and you don’t have to go through the entire process of hiring an employee.

In-house Personal assistants

in house

Finding an in-house personal assistant or an executive assistant is not all that easy and can be frustrating when you have no idea where to start. You can always start the conventional process of hiring by posting a job advertisement or perhaps you can seek out word of mouth referrals. Aside from these more traditional routes, you can also try the following ways more modern approaches to hiring a personal assistant in California.


The San Francisco-based company Yelp is a good place to start when you are looking for a personal assistant and you have no idea where to go. Yelp can help you find a lot of things- from food, restaurants, events, and local businesses and professionals. It works fairly easy, first, you’ll have to select which city you are located. Next, you’ll have to indicate what you want to find, in this case a personal or executive assistant. Then, Yelp will give you a list of the top rated personal assistants in your area with reviews and you can choose from them. Lastly, if you have a candidate that interests you, you’ll have to coordinate and negotiate with your chosen candidate to discuss the nature and other details of the work.

If you don’t feel like doing that or you have security concerns, you can go to agencies who provides domestic staffing. Here are some of the agencies you can go to:

Colonial Domestic Agency


Colonial Domestic Agency is a Beverly Hills-based professional staffing agency that caters to clients around the largest cities of California such as Los Angeles, San Francisco, San Diego, and other main cities in California. They provide clients with domestic professionals like nannies, estate managers, house managers, butlers, chefs, valets, as well as personal assistants and executive assistants.

The staffing officers familiarize themselves with the need of the client. Then they conduct an interview from their pool of candidates. Lastly, they present the client with the best candidates and let them choose. They understand that one of the primary concerns when you allow other people to work in your home is safety, hence they conduct a thorough in house background check for the candidates to ensure your safety. They make sure that both parties are perfect match for each other.

Elite Domestic Agency

elite domestic

What began as a nanny placement and referral agency became an elite placement and consulting agency which now offers a variety of services with the aim of assisting the clients in every way possible. This Los Angeles based domestic staffing agency provide estate managers, chauffeurs, bodyguards, nurses, nannies, butlers, maids, chefs, and personal assistants.

What makes them elite is they have the most professional and experienced staff. All of the candidates have a minimum experience of 4 years with a university degree or at least high school graduates.

Their screening process include a thorough interview and evaluation conducted by the agency. Furthermore, an extensive background check is also conducted to ensure the safety of the clients.

Belle Maison Agency


Belle Maison Agency highlights their experience in providing staffing services to be their edge over other staffing companies. This Los Angeles-based staffing agency has been providing services for over 2 decades to families in need of household help, child care roles, and personal and executive assistance. Having been in the industry for 20 years, they take pride in understanding what the clients really need and matching that need with the appropriate and fitting candidate.

The candidates undergo a series of screening processes before onboarding the person as your employee. When you submit a job description with the type of position you need to fill, the qualifications you prefer, and the compensation scheme, the staffing officers will screen their pool of candidates to look for the candidate that matches your requirements.  They will present to you the candidates that match your preferences and will let you decide who you want to employ to work in your home. To ensure the safety of the clients, they work with an independent company to conduct background checks.

Virtual Assistants

virtual assistant

Every day, more and more can be accomplished using the internet and computers and phones. Sometimes it’s best to just use a virtual assistant to do your less challenging work so you can focus more on steering your business or career.

There are virtual assistant services that are ideal for either business related tasks or personal related job. Some of the services that are best suited for business are:



RedButler is a personal assistant service that is based in Los Angeles, California  that offers back-end virtual assistance to premium business solutions to clients across the US. They offer service that are like research, marketing, proofreading, scheduling, making calls, document creation, and more. They however cannot provide services requiring a professional license, running physical errands, providing artistic design or creative work, and do outbound sales calls. Your requests will be handled by a team of assistants instead of just one so you can have multiple requests at once. The assistants are available Monday through Friday from 6AM to 6PM but you can submit requests 24/7, 365 days a year.

uassist me is a virtual assistant that provides service to busy professionals. They are located in El Salvador and offers bilingual English/Spanish services which specializes in clerical, and specialize duties like web design and social media management, and bookkeeping among others. The assistants all have a university degree in different areas of specialization like marketing, finance, business, public relations, programming, design, and many others. You will be assigned one virtual assistant to handle your requests whether they’d be personal or business related.

Virtual Assist USA

virtual assist

Virtual Assist USA is an all American team concierge based in Pittsburgh. They provide assistance to small businesses, entrepreneurs, and managers. They are composed of 42-person virtual assistant team with experience in launching, running and growing companies.

They are ideal for technical or specialized tasks like web designing or social media management. They can do business strategy, business systems, public relations and SWOT analysis. You will be assigned to one dedicated assistant to handle your tasks at hand. You can delegate your less challenging tasks to them so you can have more time to organize and run your business or your career.


Alternatively, if the work you want to hand off is for your self, there are also great personal assistant services like:


fancy hands

FancyHands is a New York based concierge service that offers services worldwide. Each request is worth 20 minutes of work.They can do anything as long as it doesn’t require the assistants to go physically somewhere for you like calling someone on your behalf, scheduling, research, reservations, and more. They however can’t do things like write and post an entire blog post for you, book flights, hotels, or rental cars, extensive travel planning, and highly technical tasks. You will be assigned to a team of assistants instead of just one to ensure better service.


task rabbit

If you need to revamp your home, TaskRabbit is a good place to look for personal helpers who can help you do the job. TaskRabbit is an online platform where you can find a professional or contractor who can help you with cleaning, moving, delivery, putting together a furniture, do repairs or anything that a handyman can handle. TaskRabbit connects you to a third party contractor who will do your tasks at hand for you. Prices will vary based on the contractor’s hourly rate so you’ll have to negotiate well with the contractor to get the best value for your money.



Thumbtack is another online service where you can find local professionals to do your tasks. Thumbtack operates similarly to TaskRabbit. Aside from home improvement, you can also find professionals who will be more than happy in assisting you to make your weddings, birthdays, and other special events be more organized. You can also find other professionals specializing in other fields like personal training, nutritionist, massage therapy, career and life coaching, and more.

Thumbtack works fairly easy; you describe what you need, then they will match you to a third party contractor, and then you’ll have to negotiate the compensation scheme.



Whether your needs are business or personal, you can also try Magic, a San Francisco-based personal assistant on demand service that works via SMS text message. Just text them anything you want and Magic will find a way to make it happen, as fast as possible. A team of dedicated personal assistants work in concert with cutting edge artificial intelligence to deliver fast results to any request. The assistants are available 24/7, 365 days a year.

Whether you need an extra pair of hands or if you need an entire staff, there are plenty of modern options to help you achieve your goals. Assistants take your mind off of the tasks that bog down your time and allow you to focus the important aspects of your life. Perhaps the hardest choice is deciding which personal assistant service is the best match for your needs, but then again, you could probably get help with that too.


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